Expense Reimbursement Policy

This Expense Reimbursement Policy (the “Policy”) of ACME Resources LLC, a TX LLC (the “Company”), is effective as of and applies to all employees who incur business expenses on the Company’s behalf.

1. Purpose and Accountable Plan

The Company reimburses employees for reasonable, necessary, and properly documented business expenses. The Company intends this Policy to qualify as an “accountable plan” under Internal Revenue Code Section 62 and the related Treasury Regulations, so that compliant reimbursements are not treated as taxable wages. To qualify, an expense must have a business connection, be substantiated within the deadline below, and any excess advance must be returned within a reasonable time.

2. Eligible Expenses

Subject to advance approval where required, the following are generally reimbursable when incurred for a legitimate business purpose:

• Travel: airfare (economy class), lodging, ground transportation, and parking;
• Business meals with clients, vendors, or coworkers (reasonable amounts);
• Mileage for use of a personal vehicle for business travel;
• Required supplies, tools, and software approved by the employee’s manager; and
• Other expenses listed here: .

3. Non-Reimbursable Expenses

The Company does not reimburse personal expenses, commuting between home and the regular workplace, fines or penalties, personal entertainment, first-class upgrades (unless pre-approved), or any expense prohibited by law or Company policy.

4. Per Diem and Mileage Rates

Per diem amounts cover meals and incidentals in lieu of itemized receipts for those categories; mileage is reimbursed at the rate above for documented business miles and is intended to track the IRS standard mileage rate.

5. Submission and Deadlines

Employees must submit an expense report, with itemized receipts for each expense (other than amounts covered by per diem), within days of incurring the expense or completing the related trip. Each report must state the business purpose, date, amount, and attendees (for meals). Reports submitted after the deadline may be denied or, if paid, may be treated as taxable wages.

6. Approval and Payment

Each expense report must be approved by the employee’s manager (and, above , by an officer of the Company). Approved reimbursements are paid through , ordinarily within days of approval. The Company may audit any report and request additional documentation.

7. Advances and Repayment

Where the Company provides a travel advance, the employee must substantiate the expenses and return any unused portion within the substantiation deadline above. Amounts not substantiated or returned may be treated as taxable income or recovered to the extent permitted by law.

8. Compliance and Acknowledgment

Submitting false or inflated expenses is grounds for discipline up to and including termination. This Policy is governed by the laws of the State of TX and may be amended by the Company at any time. By signing below, the employee acknowledges receiving and agreeing to follow this Policy.

ACME Resources LLC

Name: Michael Yuan
Title: General Manager
Date:

 

Acknowledged — Date: